Grants Manager

Washington, D.C.

About Partnership for Education Advancement
The Partnership for Education Advancement (Ed Advancement), a not-for-profit organization, supports mission focused institutions in their work to expand access to higher education and to advance socioeconomic mobility for historically under-resourced students. Together with college and university partners, Ed Advancement develops sustainable approaches that augment student success outcomes and institutional performance.

Position Description

The Grants Manager is a key role on the finance team who manages efforts for due diligence, accuracy, and completeness of grants. The manager supports team efforts to meet the highest standards for accurate recordkeeping and reporting to advance the organization’s goals.

The role coordinates and monitors investment detail gathered throughout the grants lifecycle, ensuring reports and payments are delivered in a timely manner. The Grants Manager plays a key role in maintaining the functionality and integrity of the core grant management system (GMS), recommending and helping to implement improvements and enhancements to meet evolving needs. The Grants Manager is significant in ensuring proper controls, conducting triage of conflicts, and mitigation of risks. The successful candidate will demonstrate strong leadership, exceptional organizational skills, and a deep understanding of grant management practices. The ideal candidate should possess strong communication skills, a solid understanding of grantmaking best practices, and the ability to collaborate effectively with various stakeholders, internally and externally.


Grant and Data Management

  • Steward GMS data by overseeing recordkeeping of detailed, accurate grant data through the provision of maintaining the structure of data elements, reporting constructs, and regular system checks.
  • Collaborate with colleagues across the organization to ensure necessary data and details are captured for grant applications and proposals.
  • Provide guidance to colleagues on the grant agreement writing process, helping them to translate investment opportunity detail from business cases and other critical documentation.
  • Working with leadership, communicate with and train Ed Advancement staff on recordkeeping policy; provide technical assistance and troubleshoot documentation issues that arise during the grant cycle.

Compliance and Reporting

  • Reporting to the Senior Financial Officer, ensure appropriate due diligence on investments throughout the grant cycle, and confirm that required information is properly captured for IRS compliance.
  • Monitor project progress to ensure compliance with grant objectives and regulations.
  • Prepare and submit regular reports for leadership to share with funders and stakeholders as required, detailing project status, financial information, and outcomes achieved.

Budget Oversight and Record Keeping

  • Coordinate timely disbursements for grants with the finance team and program staff. Monitor grant expenditures and ensure proper allocation of funds to meet project objectives.
  • Help the organization maintain detailed and organized records of grant-related documents, including applications, correspondence, reports, and financial records.
  • Manage grant-related data entry in the internal system, run queries and reports to report progress on grants for program and finance teams.
  • As a member of the finance team, work with the development officer, and other leadership to gain accurate understanding of grant budgets and how they align with project goals and funding guidelines.


Bachelor’s degree.

Advanced working knowledge of programmatic and grantmaking practices. Proven experience in grant administration, grant writing, or a related field.

Strong understanding of grant regulations, compliance, and reporting requirements.

Familiarity with grant management software or similar system to manage grants, and Microsoft Office suite.

Excellent written and verbal communication skills.

Exceptional attention to detail, with strong analytical and problem-solving abilities.

Exceptional organizational skills with the ability to manage multiple tasks and deadlines.

High ethical standards and commitment to maintaining confidentiality.



This position is based in Washington D.C. and requires in-person work at times. Occasional telework is possible with supervisor approval.


Open Positions

Director of Communications

Reporting to the Chief of Staff, the Director of Communications oversees all communications for Ed Advancement.
Washington D.C. / New York City

General Interest

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Washington DC / New York City
Full Time (Remote)