Position Description
The Compliance Officer will manage, analyze, and report on multiple financial budgets and ensure accurate compliance and execution of the budgets on behalf of Partnership for Education Advancement (Ed Advancement). The Compliance Officer will report to the Senior Financial Officer and work in close collaboration with the project teams that deliver services and solutions to Ed Advancement’s institutional partners. This role will also collaborate regularly with the business manager and grants administration manager. The compliance officer will be responsible for ensuring that the organization adheres to the guidelines and restrictions imposed by its funders. This involves monitoring grant budgets, ensuring accurate recording and documentation of grant activities, drafting and managing subgrant agreements, ensuring they align with contract terms involving vendors, partner institutions (colleges and universities), and any funder’s compliance guidelines. The position will involve continuous coordination with vendor managers and implementation leads to monitor and report on financial activity and ensure adherence to approved budgets. This role requires a high level of accuracy, attention to detail, and the ability to navigate complex grant requirements while contributing to process improvements across the Finance team.
Responsibilities
Compliance and Financial Management
- Lead compliance monitoring and grant agreement writing for specific projects and programs. Lead drafting of any amendments that are needed in the duration of a project.
- Document grants in the grants administrative database (Slate) with accuracy and transparency. Ensure up-to-date recordkeeping and comprehensive documentation of grants and service agreements for audit and financial close.
- Monitor and approve payment requests for owned project budgets. Work with service and solution leads and vendor manager to ensure adequate progress and payment milestones met for payment releases.
- Seek approvals for budget items and communicate compliance guidelines when necessary to various stakeholders. Communicate with the development team regularly to gain clarity on program restrictions and allowances.
- Maintain an overall understanding of the financial conditions of various cost centers.
- Serve as a resource for transactions, reports, and planning for assigned budgets.
Financial Analysis
- Monitor and analyze current and projected budgets.
- Track, manage, and report on financial budgets. Ensure transactions are properly recorded and posted.
- Prepare budget forecasts based on funder requirements, financial trends, and input from program staff. Track expenditures versus projections.
- Provide variance analysis on budgets monthly and at year-end close.
- Assimilate data from multiple sources to improve processes, reporting, and assess potential impacts.
- Define problems, gather data, establish facts, and draw conclusions with guidance as needed.
- Interpret and explain policies and procedures to other colleagues in the organization.
- Analyze complex financial data, extract relevant information, and communicate findings to the Senior Financial Officer.
Collaboration and Process Improvement
- Work closely with the Finance team to identify and implement process improvements that enhance compliance and reporting efficiency.
- Collaborate across departments on budget planning, audit preparation, and compliance reporting.
- Participate in administrative oversight, contributing to the development of internal controls and policies to ensure regulatory and grant compliance.
- Update existing procedures and create new ones as necessary.
- Demonstrate the ability to work independently and as part of a team to address challenges.
- Perform other duties as assigned.
Qualifications
Required Skills & Abilities
Advanced proficiency in MS Excel (Pivot Tables, Advanced Formulas).
Proficiency with Office Suite and financial software applications.
Strong communication skills and attention to detail.
Ability to prioritize in a fast-paced environment and manage a heavy workload.
Strong organizational skills and ability to meet tight deadlines.
Experience coordinating cross-functional work.
Minimum Qualifications
Bachelor’s degree.
Five years of progressively responsible experience in financial management, accounting, grant writing, and/or compliance.
Preferred Qualifications
Experience in financial management or budget planning, especially in a non-profit setting.
Audit experience.
Working Conditions or Other Requirements
Position will involve confidential information and highly sensitive matters which must be handled with tact and discretion. Must securely manage all data and non-public information. Occasional weekend and evening hours and local and non-local travel may be required. Proximity to one of our offices (New York City and Washington, D.C) highly preferred.
Salary range: $125,000-$140,000, commensurate with experience.