Last Updated: February 11, 2022
Partnership for Education Advancement (“Ed Advancement,” “we,” “us,” “our”) wants the visitors to www.edadvancement.org (our “Website”), donors, applicants to our grants, jobs, and other Ed Advancement programs (collectively, “you” or “your”) to understand how we collect, use, and disclose your information. We learn about you from information collected when you visit our Website or submit a form/application.
This Privacy Policy explains:
WHAT THIS PRIVACY POLICY DOES AND DOES NOT COVER
Personal Information. This Privacy Policy covers the Personal Information received and stored by Ed Advancement. For purposes of this Privacy Policy, the term “Personal Information” refers to information that can be used to identify you as an individual, directly or indirectly, alone or together with other information. This includes, for example, your name, e-mail address, and phone number; and may also include indirect identifiers such as your geolocation, IP address, device ID, and other internet usage information.
Third Party Controlled Sites. This Privacy Policy does not apply to information that you provide to third parties through their applications or websites, including your social media accounts and locations you can access from links posted on our Website. You should not transmit your Personal Information to us from one of these sources, because it will be not be covered by this Privacy Policy. For more information, see the section titled, “SOCIAL MEDIA PLATFORMS AND THIRD-PARTY LINKS.”
This Privacy Policy does not apply to De-identified Information. For purposes of this Privacy Policy, the term “De-identified Information” refers to anonymized information that Ed Advancement may create from Personal Information by excluding data components (such as your name, email address, or linkable tracking ID) that makes the information personally identifiable to you, through obfuscation, or through other means.
YOUR CONSENT TO THIS PRIVACY POLICY
Please read our Privacy Policy carefully. When you use our Website, you signify to us that you have read, understand, and agree to this Privacy Policy and that you also consent to the collection, use, and disclosure of your Personal Information as described in this Privacy Policy. You should not submit Personal Information to us if you do not agree to the terms of our Privacy Policy and the Terms and Conditions posted on our Website.
Note to International Users. Around the world, the legal protections for Personal Information differ significantly as to what categories of Personal Information are protected and how they are protected. Ed Advancement is located in the United States and operates under United States law, which may not have the same level of legal protection for your Personal Information as your home country. If you are not in the United States, your Personal Information will be transferred from your location to the United States for processing by Ed Advancement. When you submit Personal Information in an application, by e-mail, on our Website or in any of the ways covered in this Privacy Policy we will ask for, or reasonably infer from the communication, that you consent to the transfer of your Personal Information to the United States. For additional information applicable to international users, see the Section titled, “INTERNATIONAL VISITORS”.
WHAT PERSONAL INFORMATION DO WE COLLECT?
PERSONAL INFORMATION PROVIDED BY VISITORS SUBMITTING FORMS
When you apply for an Ed Advancement job, grant or award, or donate to Ed Advancement it may be necessary to submit extensive Personal Information. The categories of information include, among others: name, mailing and e-mail address; date of birth. The Personal Information you submit online and through other means in our processes will be handled by Ed Advancement in accordance with this Privacy Policy.
PERSONAL INFORMATION PROVIDED BY WEBSITE VISITORS
Visitors do not need to register with us to view most of the content on our Website. If you sign up to receive notifications for our newsletter, we will request the following information as applicable: name; e-mail address; phone number if you wish to receive text messages; program you’re interested in; name of your university or organization; and job title. If you register for a conference or other event through the Website, we’ll capture information about the specific event, and any selections, preferences, or requests you submit. If you donate you will be asked for mailing address, date of birth, and payment information. When making a donation, registering for an event, or carrying out a transaction on the Website, you may be asked for financial information such as credit card details. When you visit or access our Website, unless otherwise specified, we generally process any payments by credit card, bank transfer or other means via external payment service providers. In general, and unless otherwise stated, users are requested to provide their payment details and Personal Information directly to such payment service providers. We are not involved in the collection and processing of such information. Instead, we only receive a notification by the relevant payment service provider as to whether payment has been successfully completed.
PERSONAL INFORMATION PROVIDED ONLINE BY ED ADVANCEMENT GRANTEES
Recipients of Ed Advancement grants continue to provide detailed information to Ed Advancement on an ongoing basis and use the Ed Advancement Portal as specified in their grant agreement.
INFORMATION COLLECTED USING TECHNOLOGY
COOKIES AND OTHER ONLINE TRACKING MECHANISMS
We want you to be aware that when you use our Website, information is automatically collected about you and your online activities using Google analytic tools and other internet resources. Cookies, web beacons, and tags placed on your computer when your web browser accesses our Website enable us to recognize you, record how you and other visitors use our Website, and track statistics about Website usage. Data generated about your online activities are stored and logged. The data collected using cookies and similar technologies may include:
For information about how we use information collected using these technologies, see “SHARING INFORMATION WITH THIRD PARTIES.”
RESTRICTING THE USE OF INFORMATION COLLECTED USING TECHNOLOGY
You can control how cookies and other technologies are used to track and log your online activities in several ways:
Manage the preference settings on your browser and device;
Communicate directly with Google as explained at: https://policies.google.com/privacy ;
Purchase a utility from an independent software provider that you install on your computer browsers to make website visits anonymous.
If you restrict the use of cookies and other technologies, there may be some features of our Website that you will not be able to use. Note that our Website does not respond to “do not track” requests.
HOW DO WE USE PERSONAL INFORMATION?
We use the Personal Information we receive directly from you, from others who you authorize to provide information to us, from our Website, and from other sources for the purpose of achieving Ed Advancement’s mission is to support social mobility by strengthening mission-focused colleges and universities that primarily serve low-income, first generation, and under-resourced students and families. Specific purposes for which we use Personal Information include the following:
SHARING INFORMATION WITH THIRD PARTIES
The Ed Advancement permits selected third party service providers to have access to your Personal Information where we believe the service provider is better able to perform a specific function. Some of these service providers need Personal Information in order to perform the service. For other services, the provider may have technical access to your information, but does not need or use the information in order to perform the contract service. We endeavor to select service providers who demonstrate their commitment to protecting the Personal Information we entrust to them and who maintain appropriate confidentiality and security safeguards that are consistent with our Privacy Policy. These third parties are prohibited from using or disclosing your Personal Information except to perform their services on behalf of Ed Advancement.
SUPPORT SERVICES
Operations Support. We use service providers to perform administrative and technology functions to support the operations of Ed Advancement, such as website and grant application hosting, database management, contact management, event management, network infrastructure support, and e-mail marketing services. These providers may have access to Personal Information but are prohibited from accessing or using the Personal Information they process for us for any purpose except on behalf of Ed Advancement.
WEBSITE ANALYTICS, MARKETING, AND ADVERTISING
Data Analytics. We use Google web analytics tools and similar tools to evaluate the performance of our Website and gather information about Website usage and visitors. Google represents that it processes data for Website usage and other data for legitimate purposes without revealing any Personal Information that identifies you individually. To learn more about how Google collects and processes data from websites for advertising and data analytics purposes, please visit https://policies.google.com/technologies/partner-sites. For information about ways to manage the collection and use of your Personal Information, see the section titled “Restricting the Use of Information Collected Using Technology.”
Direct Marketing. When you sign up on our Website for notifications or to receive our Newsletter we will ask for your consent to communicate with you by e-mail or text message. We will use your contact information to continue those communications unless you instruct us to stop. See the section titled “HOW TO OPT-OUT OF E-MAIL MESSAGES.” With your consent, which we request at the time you submit your application, we may provide your contact information to colleges and other educational institutions that offer financial assistance to high achieving students. In return, they may provide similar information to us from their applicant pool and other sources. We do not sell, rent, or disclose your Personal Information to third parties for commercial purposes.
Online Advertising. We may partner with a third party to manage our advertising on other websites. A third party will use technologies such as cookies to gather information about your activities on our Websites and other websites in order to provide you advertising based upon your browsing activities and interests. You may use your browsers or device settings and other measures to block receiving interest-based ads, but you may still continue to receive general ads. See the section titled “How You Can Restrict the Information Collected Using Technology.
LEGAL PROCESS AND SITE PROTECTION.
In certain situations, we may be required to disclose Personal Information (1) in response to lawful requests by courts, law enforcement, or other government authorities, (2) to comply with a subpoena or other legal process, or (3) as otherwise required by law. We also may disclose your Personal Information when we believe in good faith that disclosure is necessary to protect our rights, enforce our Website policies and terms, protect your rights or safety or the rights or safety of others, or prevent and investigate fraud.
HOW TO OPT-OUT OF E-MAIL AND TEXT MESSAGES
At any time you may tell us to stop sending you e-mail or text messages by:
HOW DO WE PROTECT PERSONAL INFORMATION?
Protecting your Personal Information is important to us. We have implemented organizational and technical security measures designed to secure your Personal Information from accidental loss and from unauthorized access, use, alteration, and disclosure. We limit access to your Personal Information to staff members and third parties who need such access in order to carry out their responsibilities on behalf of Ed Advancement. Those processing your information may do so only in an authorized manner and are subject to a duty of confidentiality. When you enter sensitive information (such as your password), we encrypt that information in transit using industry-standard Transport Layer Security (TLS) encryption technology. Still, we cannot guarantee the security of your Personal Information from unauthorized access, disclosure, use, or alteration. There is always a risk inherent in the electronic transmission and storage of information (including without limitation the risks of unauthorized entry or use, telecommunication issues, hardware or software failure, and other factors).
HOW LONG DO WE KEEP PERSONAL INFORMATION?
We retain Personal Information for as long as we reasonably require it for legal or legitimate Ed Advancement purposes. For research purposes, we retain certain information indefinitely and may selectively de-identify portions of the Personal Information on a selective basis. When we no longer have a legitimate interest in keeping your Personal Information, we securely delete or destroy it. In determining data retention periods, Ed Advancement takes into consideration applicable laws, and contractual obligations.
SOCIAL MEDIA PLATFORMS AND THIRD-PARTY LINKS
Our Website contains links to social media platforms, other websites, and mobile applications that do not process Personal Information on our behalf (collectively, “Third Party Controlled Sites”). Although you may choose to communicate with us using a Third Party Controlled Site, you should not submit any sensitive Personal Information to Ed Advancement from a Third Party Controlled Site. Ed Advancement does not endorse, approve, or certify any Third Party Controlled Site, and we have no control, responsibility or liability for their privacy, security, content, reliability, or activities. Any Personal Information you submit to us through a Third Party Controlled Site is not covered by our Privacy Policy. If you activate a link from our Website to a Third Party Controlled Site, cookies and other tracking devices may be set by the Third Party Controlled Site to collect your Personal Information, including your IP address and the page you are visiting on our Website. You should consult the privacy policy of each Third Party Controlled Sites for information about how it processes Personal Information.
INTERNATIONAL VISITORS
Processing Takes Place in the United States. Ed Advancement operates in the United States and follows the information and consumer protection laws of the United States and its individual states. If you reside or are located in a different country, the data protection laws of that country may differ as to what, and how, your Personal Information is protected. We want you to understand that when you provide your Personal Information to us, or we obtain it through our application process, our website, or other communications with us, you consent to our processing your information in the United States, subject to United States laws, and as explained in this Privacy Policy. We will respond to requests you may have about your Personal Information as described below.
Information for Our Visitors and Others in EAA Countries. If you reside in an EU Member State or other EAA country, we want you to know that the lawful basis under the General Data Protection Regulation (“GDPR”) for the collection and processing of personal data by Ed Advancement is:
Processing and collection of personal data that is necessary for the Ed Advancement to pursue its legitimate interests in outreach and research for and conducting our grant programs and other programs in accordance with our mission support social mobility by strengthening mission-focused colleges and universities that primarily serve low-income, first generation, and under-resourced students and families.
We base the e-mail and text messaging communications we send to you on our legitimate interest in furthering Ed Advancement’s objectives and what we understand is your interest in Ed Advancement’s services as a person interested in our mission. At any time you may instruct us to stop sending these materials by “unsubscribing” to our email or as explained in the section titled “HOW TO OPT-OUT OF E-MAIL AND TEXT MESSAGES.”
Ed Advancement is the controller of the personal data subject to this Privacy Policy. We have endeavored in this Privacy Policy to provide an accurate description of the personal data we process, the purposes of the processing, the third parties to whom we may disclose your personal data, and the reasons for third party disclosure. The following is a brief and partial summary of some of the rights and protections of the GDPR for general guidance only. Detailed information is available at: https://www.eugdpr.org/.
You may have certain rights, among others and subject to legal limitations, to the following:
To find out what Personal Information we have about you or request a readable copy;
If you contact us in writing as explained in the section titled “HOW TO CONTACT US,” we will respond to appropriate requests as soon as practicable and within the time limits prescribed by law. Ed Advancement will provide a process for considering and responding to your request, but the final response will depend on the nature of the request and applicable law. Note that research data, opinions and impressions, third party recommendations, internal selection and review materials, and derived data will not be made available, copied, or erased unless required by applicable law. To protect your privacy and security, we may take steps to verify your identity before taking action on your request. We encourage you to contact us directly and allow us to work with you to address any concern you may have about how we process your personal data or to file a complaint.
HOW TO CONTACT US
If you have any questions or requests or wish to file a complaint, you can contact us:
By e-mail us to: admin@edadv.org
By letter to: 499 Park Avenue, 27th Floor, New York, NY 10022
We may need to confirm your identity in order to respond to some requests.
NOTIFICATION OF CHANGES TO THIS PRIVACY POLICY
We may occasionally update this policy. Use of our services after an update constitutes consent to the updated notice to the extent permitted by law. If we make significant changes, we will notify users in advance of the changes through our Website or through other means, such as email. We encourage users to periodically review this notice for the latest information on our privacy practices.